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Draft Statutes of the European Confederation of Soil Science Societies (ECSSS)

THE PURPOSE OF THE ECSSS

A. Name, objectives and seat of the ECSSS.

A1. The name shall be the European Confederation of Soil Science Societies (ECSSS). ECSSS is a regional organisation of the International Union of Soil Sciences (IUSS)

A2. The objectives of the ECSSS shall be to foster all branches of the soil sciences and their applications, to give support to soil scientists in the pursuit of their activities and to provide politicians, decision makers and the public with soil information for the sustainable use of natural resources.

A3. The activities of the ECSSS shall include:

  1. arranging meetings, conferences and congresses;

  2. arranging for the publication of material relevant to the interests of the ECSSS and its members;

  3. establishing co-operaton with other related organisations;

  4. arranging for studies and research projects in particular fields of general interest, such as specific definitions, classifications and databases;

  5. establishing prizes or awards to encourage and recognise excellence in the discipline;

  6. taking any other action that will advance soil science

A4. The scientific structure will be that of the IUSS, already established, with divisions, commissions and working groups.

A5. The seat of the ECSSS shall be the professional address of the President, who comes from the European national soil science society which organises the EUROSOIL Conference.

A6. All interpretations of the Statutes by the Council are final. The Council promulgates and amends Bye-laws where this is needed to clarify the Statutes, or to improve the operations of the ECSSS.

B. Membership

B1. National Societies of Soil Science, or other adhering national organisations representing the soil scientists of that country, may join as National Members. Only one organisation can join from each country. Where the adhering organisation is different from the National Soil Science Society, the National Society shall be a part of, or have a formal agreement with, the adhering organisation.

B2 The members of a National Soil Science Society that is a National Member of the ECSSS, directly or through an adhering organisation, will be Members of the ECSSS. They will have rights to attend all ECSSS Congresses and meetings, to receive ECSSS publications, and to participate in any ECSSS activity.

B3. Individuals or corporate bodies who may wish to support the soil sciences in various ways may become Sustaining Members.

B4. Honorary Members will be elected by Council, and shall be soil scientists of great distinction and international reputation, who have given service to the ECSSS. No Honorary Member shall be elected if this brings the total number of Honorary members up to more than one per thousand members of the ECSSS. Up to 3 Honorary Members may be elected at any one EUROSOIL Congress. Proposals for Honorary Membership shall be made to the President by a National Member at least 6 months before the next EUROSOIL Congress Elections can only take place, and results be announced, at the EUROSOIL Congress.

B5. A Member of any status can be expelled on a 2/3 vote of the Council if the member has broken the Statutes of the ECSSS, or has brought it into disrepute.

THE STRUCTURE OF THE ECSSS

C. The Council

C1. The Council consists of the Bureau, one accredited representative from each National Member, and two Honorary Members. The last mentioned shall be elected on a postal vote by the whole body of Honorary Members.

C2. The Council is the supreme body of the ECSSS, and carries general responsibility for the efficient functioning and the success of the ECSSS. The Council is chaired by the President, unless he has specifically delegated his authority to another member of the Bureau for that occasion. Fifty percent of the Council members constitute a quorum. The Council must meet during the EUROSOIL Congress and once between EUROSOIL Congresses, and may meet more often. The President shall report on the activities and decisions of Council to the EUROSOIL Congress.

C3. Council members representing National Members must be accredited by the relevant body to the President before a Congress. They shall normally serve from the beginning of one Congress to the beginning of the next, and can be re- accredited for further terms. Their method of selection is for the relevant National Member to decide, but they must be members of the National Soil Science Society of that country.

C4. Each National Member shall have one representative on Council.

C5. The Council has the following specific functions, together with its general responsibility for the wellbeing of the ECSSS:

  1. To determine the next EUROSOIL Congress country and venue, and appoint the next President and Vice-president from that country. The selection should take place at least 4 years before the Congress date;

  2. To oversee and approve arrangements for EUROSOIL Congresses and other major meetings;

  3. To set policy guidelines for the Bureau, for action when Council is not in session;

  4. To establish Review Groups and Task Forces to examine scientific, political or administrative issues affecting the ECSSS, and to decide action on the basis of their reports.

  5. To elect Honorary Members. f. To establish and provide terms of reference for the necessary Standing Committees of Council. Their Chairpersons shall report to Council.

D. The Bureau

D1. The Bureau is the collective name for the ECSSS Officers, i.e. the President, the past-President, the Vice-President, and the past-Vice-President.

D2. The President and Vice-President are elected by Council at the time at which the country and venue for the next EUROSOIL Congress is chosen, and must be from that country. They are elected at least 4 years before the Congress, i.e. 4 years before they enter office. They shall be members of the Bureau for 8 years: 4 years in office, and 4 years as past-President and past- Vice-President.

D3. The Bureau shall meet at EUROSOIL World Congresses, and at least once between Congresses, and otherwise the members shall remain in regular contact with each other. Its meetings shall be chaired by the ECSSS President.

D4. The Vice-President shall succeed the President if the latter shall be incapacitated or shall resign, or be judged unfit to serve by the Council. If the Vice-President is not available, the past- President, or the past-Vice-President-elect, shall become President. If these cannot be appointed for any reason, Council can designate any member of Council to be Acting President.

D5. The functions of the Bureau are as follows:

  1. The continuing management of the ECSSS, following policy guidelines established by Council;

  2. Preparation of Council business;

  3. The production and dissemination of information and publications to members;

  4. Continuing contact with IUSS, other Unions and organisations; f. International representation of the ECSSS.

E. The Standing Committees

E1. Standing Committees may be established by Council to oversee areas of its business and to advise it. The Chairpersons of the Standing Committees are ex officio members of Council.

F. The EUROSOIL Congress

F1. The EUROSOIL Congress is the main scientific meeting of the ECSSS. It shall cover all parts of the disciplines of IUSS. It is open to all members of the ECSSS and to members of IUSS.

F2. The host country National Society shall make all necessary arrangements to ensure the success of the Congress. The plans shall be submitted to Council at its meeting at the previous Congress.

F3. The proceedings of the Congress shall be published by the host country National Society, using methods agreed with the Council.

OTHER REGULATIONS

G. Finance

G1. The ECSSS's funds are in the care of the President and shall be administered by the host country organising the next EUROSOIL Congress

H. Business language and logo

H1 The business language of ECSSS, in which Council, Bureau and Committee Business is transacted and official papers are published, is English. An adhering organisation my distribute part or all of the official papers in the original form (English) or their own language(s).

H2 Congress language: The language of the EUROSOIL Congress is English. The host country may use its own language, but must arrange for appropriate translations into English.

H3 ECSSS logo: The ECSSS logo will be used on all official documents of the ECSSS. It should also be used on all materials sanctioned by the ECSSS.

I. Changes to the Statutes

I1. Changes in these Statutes can only be effected by Council, on a 2/3 majority of voting members of Council in a postal vote. The proposed changes must have been publicised to the whole membership at least 6 months before the vote. Proposals for such changes may come from National Members of Council, or from any group of not less than 20 members.

I2. A new Statute shall come into force on a date decided by Council, which shall be as soon as possible after the publication of the results of a positive vote.

 


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